INFO

Day Bookings
A day rate is based on a 10 hour day.

Half Day Bookings
A half day booking is 4 hours. Charged at 60% of full day rate.

Overtime Rates
Time and a half applies after 10hrs.

Travel
Anything greater than 40 miles from Downtown Dallas will incur mileage charges. Anything beyond 100 miles will incur travel time and mileage.

Travel Time
Travel time is calculated at 60% of full day rate. 

Tentative Booking
If a client fails to exercise the option to confirm or release a hold within four hours of notification, the agency reserves the right to cancel the hold to allow secondary option to take precedence.

Cancellation Policy
Confirmed booking cancelled more than twenty-four hours in advance are charged at a half day rate. Confirmed bookings cancelled within twenty-four hours are charged at full  day rate.

Agency fee
A fee of twenty percent will be charged on all bookings.

Weather Permit Bookings
Must be specified at the time of booking. Weather permit cancellations not rebooked are subjects to full fee.

Expenses
All expenses are to be paid by the client in advance.Reimbursement for damages or theft of props or merchandise is the responsibility of the client.

Finance Charge
A finance charge will be applied to all invoices not paid within thirty days.

Talent Replacement Fee
IA is not a recruitment agency. The talent provided is of an exceptional quality that is not easily replaced. If client desires to employ any talent provided by IA on a permanent basis, the client must give IA 30 days advance written notice of such desire and pay IA a talent replacement fee equal to ten times the day rate (Day Rate X 10).

Photographer Bookings Only
No agency fee is charged on top of rates.

Photographer Usage
Negotiated prior to booking. 

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These policies are designed for still photography/video crews. Additional policies apply for film bookings. Specific homeowners may have their own rules or particulars regarding shooting locations within their homes and/or the subject matter being photographed. Providing as many details of the project as possible to the locations agent during the booking process will help eliminate any complications.

Day Booking
A day rate is based on ten consecutive hours on location, usually from 8 a.m. to 6 p.m.

Minimum Booking Time
Most residential locations have a one half-day minimum, although some require a one or two day minimum. Some commercial locations charge/ book by the hour.

Overtime Rate
May apply before 8 a.m. or after 6 p.m. on weekdays or all day on weekends and holidays. Please notify IA of any overtime hours that varied from those times originally booked. ALL overtime requires additional homeowner approval prior to booking.

Weather Permit Bookings / Rescheduling
Must be specified at the time of booking. All weather permit bookings are assumed to be for rain unless otherwise stated. IA reserves the right to allow definite bookings to take precedence over weather permit bookings. IA requires all weather related cancellations/rescheduling to be confirmed with 12 hours of the schedule arrival time. All cancellations/rescheduling less than 12 hours before scheduled arrival time will be charged a half-day rate.

Cancellations
Confirmed bookings cancelled within less than 24 hours are charged a full day rate. Confirmed bookings cancelled at least 24 hours in advance are charged a half-day rate.

Insurance
Certificate of insurance is required. Standard liability coverage is one million dollars, a hold harmless agreement may also be required.

Damage
If the location or any of its contents are damaged during a shoot, notify IA within 24 hours. The client is responsible for notifying the agency promptly and paying all damages.

Payment
Clients with no pre-approved credit must pay on or before shoot date.

Agency Fee
A 20% fee is added to all location rates quoted.

Finance Charge
A finance charge will be applied to all invoices not paid within thirty days.

Crew Size
IA must be notified if more than one crew is planning to shoot at a particular location at the same time. Additional charges apply for two crews (typically 50% over base rate).

Permits
Some locations are in neighborhoods that require permits for various types of shoots. To the extent the agency is aware of such requirements, we will inform the client at the time of booking. Payment for permits and other fees are the responsibility of the client.

Location Specifics
Crew parking, RV parking, phone use, food and drink requirements, overnight storage and other particulars will vary depending on location. Please PHOTOGRAPH the arrangement of all rooms being altered in any way and return all contents to their original order.

Storage on Location
All storing of boxes, equipment, props or merchandise over night at a confirmed location must be approved prior to the shoot thru IA. Fees will be per night and will vary depending on quantity being stored.